Cornerstone
Cornerstone Heading link
Overview
Cornerstone on Demand (CSOD) is an applicant tracking system that will serve as a tool managing postings and potential candidates for UIC. Vacancy requests will feed from the JDXpert (JDX) job description system.
Access
Department user access to Cornerstone is initially setup by UICHR HRIS team. After 7/11/2022, department user access must be requested by your unit security contact (USC). Locate your USC
System access does not need to be requested for:
- Employees
- Search Committee members
- Reviewers/Interviewers
- Hiring Managers
Department users are required to go through the Cornerstone Overview and Navigation training prior to obtaining access to Cornerstone.
Training Heading link
Cornerstone Overview and Navigation Webinar – View Recording
Support Labs Heading link
Support Lab registration can be found on the HR Systems page
Upcoming Webinars Heading link
Webinar Schedule and Registration can be found on the HR Systems Page
Past Webinars Heading link
| Date | Main Topics | Tips & Tricks | Media |
|---|---|---|---|
| 11/14/2024 | November 2024 Cornerstone Enhancements IL Pay Transparency Law Updates Job Ad Template Updates | Tips & Tricks Do's and Don'ts |   |
| 07/18/2024 | July 2024 Cornerstone Enhancements Applicant Review Tips Applicant Status Tips | Hired Candidate Status Closing a Req vs. Ending a Posting | |
| 05/16/2024 | Cornerstone Reporting Requisition Actions Menu Options Job Ad Tips & Tricks Email Tips & Tricks | Hired Candidate Status Closing a Req vs. Ending a Posting | |
| 03/14/2024 | March 2024 Cornerstone Enhancements - Manage Applicants Deprecation - Manage Candidates Sort by Last Name - Requisition Comments - Disposition Sorting | Hired Candidate Status Closing a Req vs. Ending a Posting | |
| 02/22/2024 | New JDXpert UI Health Workspace field JDXpert Task List Enhancement New Cornerstone Reports March 2024 Cornerstone Enhancement Sneak Peek - Manage Applicants Deprecation | Manage Candidates Filters | |
| 01/23/2024 | Nov 2023 Cornerstone Enhancements - Manage Candidates Filter - Manage Candidates Emails - Offer Letter Enhancements Reference Letter Requests Job Posting Close Date Reminder Applicant Sourcing | Updates to Dispositions Locating Security Access Manage Candidates Filters | |
| 10/19/2023 | Reference Requests - Reference Letters - Reference Contact Information Event Scheduling Tips | Required Statuses Hired Candidate Status Closing a Req vs. Ending a Posting | |
| 08/31/2023 | New JDXpert Templates Email Scams Manage Candidate Email Updates EEO Form Compliance Update Virtual Interview Type | CBC Codes FY24 Closing a Req vs. Ending a Posting Cornerstone Hiring Dashboard Cornerstone Department Reports | |
| 06/29/2023 | JDXpert Employee Acknowledgments JDXpert Supervision Field FY24 CBC Billing Codes Career Site Search Filters New Requisition Fields | CBC Codes FY24 Closing a Req vs. Ending a Posting Cornerstone Hiring Dashboard Cornerstone Department Reports | |
| 05/16/2023 | Good Faith Efforts Reviewing Candidates on Manage Candidates Screen Webinar & Lab Schedule Changes Cornerstone Issue Resolutions | Updates to Dispositions Hiring Dashboard | |
| 04/18/2023 | Amazon Web Services (AWS) Migration Applicant Statuses Extra Help Process | Closing a Req vs. Ending a Posting Hiring Dashboard OAE Appointment Form File Uploads | |
| 03/23/2023 | New Field: Closed/Cancel Reason March 2023 Release Updates Email Options | Posting Close Date/Time Reminder JDXpert to Cornerstone Schedule Change OAE Appointment Form File Uploads | |
| 02/23/2023 | Department Reporting Applicant Sourcing Job Req Description & Qualifications Source | Required Statuses Hired Candidate Status Closing a Req vs. Ending a Posting | |
| 01/26/2023 | Interviews New Field - Workplace Type | Hired Candidate Status Closing a Req vs. Ending a Posting Hiring Dashboard | |
| 12/15/2022 | Candidate Applications Offer Letter Logos | Description/Qualifications Feed Status OAE Approvals | |
| 11/17/2022 | Civil Service Interviews Interview Scheduling | Required Statuses Hired Candidate Status Closing a Req vs. Ending a Posting Hiring Dashboard | |
| 11/03/2022 (UI Health Users) | Search Process Responsibilities (Nursing, Civil Service, Academic Professional) Department Responsibilities (Interview thru Department Select) | Login Inquiries Closing a Req vs. Ending a Posting When to Begin Interviews Hiring Dashboard | |
| 10/13/2022 | System Access Managing Candidates Offer Letters | Hiring Dashboard Closing a Req vs. Ending a Posting | |
| 09/15/2022 | System Access Vacancy Requests...where to begin Posting Jobs | OAE Approvals Hiring Dashboard Can't Find Job in Cornerstone Create & Manage Requisitions - Action menu | |
Job Aids Heading link
UIC Campus Cornerstone Job Aids
Frequently Asked Questions Heading link
System Access
How do I get access to Cornerstone if I am a Department User?
Initial access will be setup by the project team. Department users are required to complete the Cornerstone Overview and Navigation prior to gaining access. After 7/11/2022, your Unit Security Contact can request your access.
How do I get access to Cornerstone if I am an approver?
Employees, hiring managers, and approvers, will not need to request access to Cornerstone. They will automatically have access and training is not required.
How do I get access to Cornerstone if I am an employee?
Employees do not need to request access to Cornerstone. They will automatically have access and training is not required. Employee should login using the NetID and password.
Will everyone who has a NetID be in the system?
There will be a feed to pull information for active employees from Banner into Cornerstone.
Do all users need access to JDX and CSOD?
You do not need access to both systems. Most Departmental users will have access to both. Please work with your Unit Security Contact (USC) to assign the appropriate access.
Many users will not need security if they participate in parts of a search. Some of these roles include:
- Search committee members
- Search review team/administrative support
- Interviewers
Applicant Privacy & System Security
Will we see all the searches that an applicant applied to?
No. You can only see applicants that have applied to postings that you have access.
What requisitions do I have access to view?
Department users will have access at the department level. So, depending on your department level access, you should be able to view a requisition, along with all of the applicants that have applied to the job posting, for any organization that is under that department. These requisitions will appear under the All Jobs tab on the Manage Requisitions screen in Cornerstone.
Will we have access to all areas within our department like HireTouch?
Security in Cornerstone is at the 3-digit department level.
General
What is the definition of a requisition?
A requisition in Cornerstone is created by the vacancy request that is fed from JDXpert. This was referred to as a job previously in HireTouch.
Are recruiters responsible for the job postings?
The UICHR Recruiter that works with your unit/department is responsible for completing the civil service requisition and post each search in Cornerstone. Units should not edit a requisition or post a search for civil service vacancies.
Career Sites
What is the difference between external and internal Career Sites?
External searches (most searches), must always be posted on both the external career site AND the internal career site.
Internal searches will only be posted on the internal career site. Jobs that are in-house searches can be posted on the internal site. Jobs that are available to those outside the University are posted on the external site.
Which external job sites get updated through Cornerstone?
Currently Cornerstone does not feed any external job sites. Some sites will scrape and repost postings off of Cornerstone, such as LinkedIn and Indeed. If you do post to external sites, please follow the appropriate procedures to include the required language in those postings.
Will the regional locations or satellite offices have a separate career sites?
All jobs will be posted on the main UIC career site. These jobs can be filtered to each location, including Rockford, Peoria, and the Division of Specialized Care for Children.
Offer Letters
Am I required to create the offer letter in Cornerstone?
No. However, it is recommended to use the offer letter templates that we built in Cornerstone. All offer letters are available in Cornerstone. Please start with these templates and feel free to personalize.
What letterhead will be made available for an offer letter?
UIC letterhead is available. We may add more types of letterhead in the future.
System Features
What is Resume Parsing?
Resume Parsing is a feature of an applicant tracking system that automatically collects resume information, such as employment and education history, and populates it into the appropriate fields on an employment application. While resume parsing can help fill out the application, an applicant should always verify and correct data collected before submitting an application.
Troubleshooting
What happens if the feed from JDXpert fails?
If your vacancy request in JDXpert fails to load into Cornerstone. Please contact the UICHR Help Desk and we will investigate the issue.
What does it mean when the Description Feed Status or Qualifications Feed Status fields shows “failed” on the requisition?
The Description and Minimum Qualifications field on the requisition have a limitation of 3,950 characters on the integration feed. If it is exceeded, the formatting and some text will not come over to Cornerstone, resulting in the “failed” status. You will need to check the fields in JDXpert and update the field(s) accordingly in Cornerstone BEFORE the vacancy is posted. The character limitation does not apply in Cornerstone.