Employee Compliance Requirements
Employee Compliance Requirements Heading link
Information below contains links to University-wide policies and training that pertain to UIC employees. Based on an employee’s job responsibilities or business dealings, they may be required to complete various disclosure or request forms. Some forms are internal reporting requirements and are maintained within the University, while others are filed externally with various state entities.
All Employees Heading link
There are several required training topics, statements, and forms that are required for all employees as noted below.
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Ethics Training
Within the first month of hire and annually in October
Link to Ethics Training Here
Source
To comply with the State Officials and Employees Ethics Act. For additional information, contact the University Ethics Office using the Toll-free Ethics Help Line at 866-758-2146 or via e-mail at ethicsofficer@uillinois.edu. -
University of Illinois Code of Conduct
This Code of Conduct establishes guidelines for professional conduct by those acting on behalf of the University including executive officers, faculty, staff, and other individuals employed by the University using University resources or facilities, and volunteers and representatives acting as agents of the University.
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ANCRA Statement
Signed prior to the start of employment
ANCRA Statement
Source
For more information, please contact University Human Resources at protectminors@uillinois.edu -
Technology Solutions - Annual Information Security Training
Policies that identify the rules and procedures for the University of Illinois at Chicago staff, students, and employees on accessing, sharing, and using the organization’s IT assets and resources are found on the Technology Solutions website. These policies are subject to change.
Click here to find Annual Information Security Training. Enter your UIC NetID and password to complete required training. -
Title IX Training
To be completed annually in the Spring semester
Link to Title IX
Source
For more information contact UIC Title IX Coordinator titleix@uic.edu -
Nepotism
When hiring an employee whose relative works at UIC
Nepotism forms On General Employment Tab
Nepotism Policy 313
Source
All Academic Professional and Exempt Civil Service Employees Heading link
Positive Time Reporting
Recording of weekly time worked on University business, NOT used for time reporting purposes
Weekly, beginning the first week of employment
Source
Academic Professional Employees Heading link
Annual Outside Activities disclosure (formerly RNUA)
Report whether or not there are any outside activities to disclose and manage
Source
Civil Service Employees Heading link
Conflict of Interest
To disclose activities that may potentially conflict with their University role and responsibilities
Source
Statement of Economic Interests (two forms) Heading link
Applies to: Head of a department and those with direct supervisor authority over contract $5,000 or more, authority for issuance of regulations, financial responsibility (including P-Card and T-Card holders, approvers, and managers), supervisory authority over 20 or more employees, responsibilities for procurement of goods and services.
Statement of Economic Interest
Annually in April
Source
Supplemental Statement
Annually in April
Source
Employees involved in Finance and Purchasing Heading link
Procurement Communications Reporting/Training
As required by policy
Source
Finance and All Roles related to P-Card, T-Card Heading link
Finance, P-Card holders, T-Card holders, reconcilers approvers, managers, delegates
P-Card Certification Training
Bi-annually
Source
T-Card Certification Training
Bi-annually
Source
Privacy Training Heading link
Privacy Training based on employee College/Unit/Department and responsibilities
HIPPA – Health Insurance Portability and Accountability Act
As required by job responsbility and department
Source
FERPA – Family Educational Rights and Privacy Act
As required by job responsibility and department
Source
Environmental Health and Safety Office (EHSO) Heading link
The UIC Environment Health and Safety Office (EHSO) mission is to promote and ensure a safe and healthy environment to support the University’s academic, administrative, and research functions.
Training may be required based on your job title and function. Click here to find EHSO training topics.
UI Health Compliance Heading link
Access the UI Health learning management system for compliance training for your particular role.