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Employee Compliance Requirements

Employee Compliance Requirements Heading link

Information below contains links to University-wide policies and training that pertain to UIC employees. Based on an employee’s job responsibilities or business dealings, they may be required to complete various disclosure or request forms. Some forms are internal reporting requirements and are maintained within the University, while others are filed externally with various state entities.

All Employees Heading link

There are several required training topics, statements, and forms that are required for all employees as noted below.

All Academic Professional and Exempt Civil Service Employees Heading link

Positive Time Reporting
Recording of weekly time worked on University business, NOT used for time reporting purposes
Weekly, beginning the first week of employment
Source

Academic Professional Employees Heading link

Annual Outside Activities disclosure (formerly RNUA)
Report whether or not there are any outside activities to disclose and manage
Source

Civil Service Employees Heading link

Conflict of Interest
To disclose activities that may potentially conflict with their University role and responsibilities
Source

Statement of Economic Interests (two forms) Heading link

Applies to: Head of a department and those with direct supervisor authority over contract $5,000 or more, authority for issuance of regulations, financial responsibility (including P-Card and T-Card holders, approvers, and managers), supervisory authority over 20 or more employees, responsibilities for procurement of goods and services.

Statement of Economic Interest
Annually in April
Source

Supplemental Statement
Annually in April
Source

Employees involved in Finance and Purchasing Heading link

Procurement Communications Reporting/Training
As required by policy
Source

Finance, P-Card holders, T-Card holders, reconcilers approvers, managers, delegates

P-Card Certification Training
Bi-annually
Source

T-Card Certification Training
Bi-annually
Source

Privacy Training Heading link

Privacy Training based on employee College/Unit/Department and responsibilities

HIPPA – Health Insurance Portability and Accountability Act
As required by job responsbility and department
Source

FERPA – Family Educational Rights and Privacy Act
As required by job responsibility and department
Source