Job Aids
Job Aids Heading link
Employment Categories
Employee Performance Management
Employee Performance Program Resources Guide (PDF)
Leave/Time and Attendance
Payroll Time Entry/ PARIS Instructions
UPB PARIS Resource Page – job aids to assist in payroll adjustments using new COVID-19 earn codes
UIC HR COVID-19 Resource Guide (for leaves effective 4/5/2022 until 5/11/2023)
UIC HR COVID-19 Resource Guide (for leaves effective 10/1/2021 until 4/4/2022)
UIC HR COVID-19 Resource Guide (for leaves 4/1/2021 through 9/30/2021)
Family Bereavement Leave (PDF)
Paid Leave for All Workers (PLFA)
Guides, Charts, and Calculators
- Time Off and Leave Summary (PDF)
- Conversion Chart for Minutes to Tenths of Hours (PDF)
- University Leaves – Quick Reference Guide (PDF)
- Civil Service Accrual Calculator, 37.5hrs (XLS)
- Civil Service Accrual Calculator, 40hrs (XLS)
- FML UIC Process Flow Chart (PDF)
- Leave of Absence Procedure (PDF)
- Leave of Absence Responsibility Matrix (PDF)
System Processing
HR Front End fields for processing an employee on a leave: Leave of Absence Tracking Chart, Start Leave (PDF)
HR Front End fields for processing an employee’s return from a leave: Leave of Absence Tracking Chart, Return (PDF)
New Employee Orientation resources
Processing
Processing Academic Year Jobs for Graduate Appointments
Processing Summer Jobs for Graduate Appointments
Processing Graduate Assistant Reappointments
Faculty Summer Processing Instructions
Procedures for Deceased Employees
Position/Job Title Abbreviation
HR Front End Graduate Reappointments
HR Front End Notice of Non-Reappointment
Notice of Non-Reappointment For Academic Professional Employees Supervisor/Department Head Guide
Payments for International Employee Paid Biweekly Outside of the U.S.
Completing a Civil Service New Hire Transaction
New Hire Sign-On Incentive Processing
New Hire Sign-On Incentive Processing (UICHR Recruitment and UI Health Only)
Post-Strike Team Re-Building
PostStrike Supervisor Guidance for Team Rebuilding
Recorded slide show: Post-Strike Team and Relationship Re-Building – approximately 9 minutes
Password: UICflames20