Policies & Procedures
Policies & Procedures Heading link
UIC Administrative Policies and Procedures
- Protection of Minors Policy
- Death of a Member of the Campus Community (PDF)
- Death of a Member of the Campus Community Procedures (PDF)
- Policy on Workplace-Related Intimate Personal Relationships
- Policy on Consideration of Sexual Misconduct in Prior Employment
- Smoking in Facilities Policy (PDF)
- Telecommuting Policy
- Tobacco Free Campus Policy (PDF)
- Employee COVID-19 Vaccination Policy (PDF)
- New Hire Sign-On Incentive Program
HRPP 000 Introductory Material
HRPP 100 Non-Discrimination, Equal Opportunity, and Affirmative Action
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HRPP 200 Employment
201-01 Recruitment and Advertising (PDF)
201-02 Civil Service Hiring Cycle – New Hires (PDF)
201-03 The Probationary Period (PDF)
201-04 Hiring Temporary and Extra Help Employees/Use of Outside Temporary Agencies (PDF)
201-05 Employment of Minors (PDF)
201-06 Employment and Pay of Students [Please refer to Student Employment policies and procedures: Student Employment Website
202-01 Academic Appointment Paperwork Requirements for Faculty and Academic Professional Positions (PDF)
202-02 Academic Professional Hires: Appointments Requiring Direct Board Approval
202-03 Appointment Process for Graduate Assistants (PDF)
203-02 Temporary Academic Professional Appointments (PDF)
203-04 Post-Retirement Employment Board of Trustees Policy (PDF), Proposal for Re-Employment of a University of Illinois Retiree
205 Consultants and Independent Contractors (PDF)
HRPP 300 Employment Guidelines
- 301 Conflict of Interest – Employment Outside the University of Illinois (PDF)
- 302 State of Illinois Statement on Economic Interests (PDF)
- 303 Whistle Blowing and Employee Rights [Please refer to the Office of Business and Financial Services policy on Disclosure of Wrongful Conduct and Protection from Reprisal.]
- 304 Human Immunodeficiency Virus (HIV) Disease – Staff Rights and Safety (PDF)
- 305 Tobacco-Free Campus (PDF)
- 306 University Statement on a Drug-Free Workplace (PDF)
- 307 Pre-Employment Drug Testing (PDF)
- 308 Fitness for Duty
- 309 Public Expression of Private Opinions by Staff (PDF)
- 310 Gifts and Gratuities (PDF) [Please refer to the Office of Business and Financial Services policies for more information on Gifts to Employees and Gratuities.]
- 311 Political Activities/Involvement in the Workplace (PDF)
- 312 Care and Use of University Resources (PDF) [Please refer to the Office of Business and Financial Services policies Employee Responsibilities for University Assets and Use of University Phones and the Academic Computing and Communications Center Policy for more information on Acceptable Use.]
- 313 Employment of Relatives (Nepotism) (PDF)
- 314 Sponsorship of Nonimmigrant Academic Employees for Permanent Residency (PDF)
- 315 Employment Physical Examinations (PDF)
- 316 Orientation of New Support Staff and Academic Professionals (PDF)
- 317 Criminal Background Checks – Applicants Selected for Security Sensitive Positions (PDF)
- 318 Criminal Background Checks – Applicants Selected for Health Care Positions (PDF)
- 319 Work Schedules for Support Staff (PDF)
- 320 Meal Breaks and Rest Periods for Support Staff (PDF)
- 321 Labor Union Membership – Fair Share Payments (PDF)
- 322 Changing the Length of the Probationary Period for a Support Staff Position (PDF)
- 323 Sanction Checks at Point of Offer (PDF)
- 324 Annual Sanction Review for Employees (PDF)
- 325 Primary Source Verification for Professional Licensure (PDF)
- 326 Guidelines for Compensation of Services Beyond Full Time (PDF)
- Overcompensation Request Form (PDF)
- 327 Contract Civil Service Appointments (PDF)
HRPP 400 Job Description and Compensation
Support Staff:
401-01 Establishing New and Changing Existing Support Staff Positions (PDF)
401-02 Classification Appeal for Support Staff Positions (PDF)
401-03 Class Specification Development or Revision for Support Staff Positions (PDF)
401-04 Classification Action During Periods of Support Staff Layoff Activity (PDF)
402-01 Adjusting Salary Ranges for Support Staff Job Titles (PDF)
402-02 Starting Rates of Pay for Support Staff New Hires and Rehires (PDF)
403-01 Special Work Assignment for Support Staff (PDF)
403-02 Temporary Upgrades for Support Staff (PDF)
403-03 Overtime or Compensatory Time (PDF)
403-04 Establishing On-Call Pay and/or Callback Pay (PDF)
Academic Staff:
404-01 Establishing Academic Professional Positions(PDF)
405-02 Mid-Year Salary Increases (PDF)
406-01 Additional Compensation for Continuing Education and Public Service Appointments(PDF)
406-04 Summer Appointments for Academic Professionals with Nine-Month and Ten-Month Appointments (PDF)
406-05 Dislocation Allowance for Academic Employees (PDF)
407 One Time Payment Authorization for Non-University Employees (PDF)
408 Web Time Entry Approval (Banner Employee Self Service (PDF)
HRPP 500 Benefits
- 501-01 Health, Vision and Dental Benefits See Benefits
- 501-02 Basic and Supplemental Life Insurance See Benefits
- 501-03 Long-term Disability Insurance See Benefits
- 501-04 Accidental Death and Dismemberment See Benefits
- 501-05 Flexible Spending Accounts (FSA) See Benefits
- 501-06 State Adoption Benefits Program See Benefits
- 501-07 Insurance for J-1 Exchange Visitors See OIS Website
- 501-08 Part-time Status and Benefits See Benefits
- 502 Worker’s Compensation
- 504 Unemployment Insurance
- 505-01 Participation in the Retirement Plan See Benefits
- 505-02 Contribution to Social Security and Medicare See Benefits
- 505-03 Tax-sheltered Annuity Programs See Benefits
- 505-04 State Universities Retirement System (SURS) Retirement Program Benefits See Benefits
- 505-05 SURS Retirement Program Benefits for Police See SURS Website
- 505-06 SURS Beneficiary/Survivor Benefits See Benefits
- 506-01 Tuition Waivers for Support Staff Employees (PDF) (Update in progress)
- 506-02 Tuition Waivers for Academic Employees (PDF) (Update in progress)
- 506-03 Tuition Waivers for Children of University Employees (Update in progress)
- 506-04 Tuition Waivers for Graduate Assistants (Update in progress)
HRPP 600 Human Resources Development and Training
601 Employee Training and Development (PDF)
602 Employee Performance Review
603 Lifelong Learning and Educational Access Program (LLEAP)
HRPP 700 Employee Recognition
701 Service Recognition Awards (PDF)
702 Chancellor’s Academic Professional (CAPE) Award (PDF)
HRPP 800 Leaves and Absences
801-01 Sick Leave Transfer from Other State Agencies (PDF)
801-02 Vacation and Sick Leave Transfer within the University (PDF)
801-03 Restoration of Leave Time Upon Return to the University (PDF)
801-04 Sick Leave for Support Staff Employees (PDF)
801-05 Sick Leave for Academic Employees (PDF)
801-06 Sick Leave Granted by the Chancellor (PDF)
802-01 Vacation Leave for Academic Employees (PDF)
802-02 Vacation and Personal Leave for Support Staff Employees (PDF)
803 Shared Benefits Program (PDF)
804 Campus Holidays and Floating Holidays
805-01 Jury Duty (PDF)
805-02 Funeral Leave (Bereavement) (Under Review)
805-03 Attendance at Approved Events (PDF)
806-01 Special Leave of Absence for Support Staff (PDF)
806-02 Family and Medical Leave See Leave
806-03 Disability Leave of Absence (PDF)
806-04 Parental Leave (Under Review)
806-09 Family Medical Leave for Registered Same Sex Domestic Partners See Time Off and Leave information in Leave
808 Leave Reporting for Academic Professional Employees (PDF)
HRPP 900 Employee Assistance
HRPP 1000 Counseling and Discipline
HRPP 1200 Separation
1201 Dismissal During the Probationary Period (PDF)
1202 Civil Service Position Elimination (PDF)
Civil Service Position Elimination Operating Procedures
1203 Suspension Notice Pending Discharge (PDF)
1205 Notices of Non-Reappointment (PDF)
1207 Payment of Terminal Benefits for Academic Employees (PDF)
1208 Payment of Terminal Benefits for Support Staff Employees (PDF)
HRPP 1300 Records
1301 Official Personnel Records (PDF)
1302 Adding or Removing Material from Personnel Records (PDF)
1303 Employee Access to Personnel Records (PDF)
1304 Release of Employee Information to External Parties (PDF)
1305 Employee Verification (PDF)
1306 Retention and Disposal of Official Personnel Records (PDF)
1307 Subpoena for University Personnel Records and Information (PDF)