COVID-19 HR Guidance to Managers and Employees
Hiring Guidelines
- UIC COVID-19 Guiding Principles for Hiring (5/4/2020)
- UIC HR and OAE Guidance Regarding Candidate Interviews (3/19/2020)
- UIC HR Operations (3/18/2020)
Return to Work Resources
Resources for the safe resumption of operations in your departments
Communications
- City of Chicago Emergency Travel Order and UIC employees (10/14/2020)
- Chicago Campus Fall Safety Update (9/2/2020)
- Return to Work Employee Notification (8/20/2020)
- Employee COVID-19 safety training (7/8/2020)
- Updated CDC guidance on accommodations for high-risk employees (7/1/2020)
- Restore Illinois Phase 4 UIC Campus Operations (6/26/2020)
- UIC Return to Work – Phase 3 Recovery – Information for Employees and Managers (5/26/2020)
- Restore Illinois Phase 3 UIC Campus Operations (5/21/2020)
Planning and Guidance
- Guidance and Workplace Expectations for Employees and Supervisors (5/26/2020)
- Telecommuting Guidelines Update (5/21/2020)
FAQs
Q: My child’s school is giving me a choice between having my child attend in person or participate in a remote learning program for the fall. I signed up for the remote learning alternative because, for example, I worry that my child might contract COVID-19 and bring it home to the family. Since my child will be at home, may I take paid leave under the FFCRA in these circumstances? (added 08/27/2020) [Updated to reflect the Department’s revised regulations which are effective as of the date of publication in the Federal Register.]
A: No, you are not eligible to take paid leave under the FFCRA because your child’s school is not “closed” due to COVID–19 related reasons; it is open for your child to attend. FFCRA leave is not available to take care of a child whose school is open for in-person attendance. If your child is home not because his or her school is closed, but because you have chosen for the child to remain home, you are not entitled to FFCRA paid leave. However, if, because of COVID-19, your child is under a quarantine order or has been advised by a health care provider to self-isolate or self-quarantine, you may be eligible to take paid leave to care for him or her.
Q: My child’s school is operating on an alternate day (or other hybrid-attendance) basis. The school is open each day, but students alternate between days attending school in person and days participating in remote learning. They are permitted to attend school only on their allotted in-person attendance days. May I take paid leave under the FFCRA in these circumstances? (added 08/27/2020) [Updated to reflect the Department’s revised regulations which are effective as of the date of publication in the Federal Register.]
A: Yes, you are eligible to take paid leave under the FFCRA on days when your child is not permitted to attend school in person and must instead engage in remote learning, as long as you need the leave to actually care for your child during that time and only if no other suitable person is available to do so. For purposes of the FFCRA and its implementing regulations, the school is effectively “closed” to your child on days that he or she cannot attend in person. You may take paid leave under the FFCRA on each of your child’s remote-learning days.
Leave Resources
Resources for FFCRA Leaves
Leave Resources
- University of Illinois System HR Families First Coronavirus Response Act
- FFCRA Employee Certification Form
- UPB PARIS Resource Page – job aids to assist in payroll adjustments using new COVID-19 earn codes
- UIC HR COVID-19 Resource Guide
- Navigating COVID-19 Leaves Webinar (4/22/2020)
- Navigating COVID-19 Leaves Webinar Presentation Slides
Communications
Communications sent regarding COVID-19
July
June
- UIC Employee Assistance and Wellness Resources (6/18/2020)
- Academic Vacation Leave Rollover (6/1/2020)
May
- FFCRA and Holiday Pay (5/28/2020)
- UIC COVID-19 Guiding Principles for Hiring (5/4/2020)
April
- Families First Coronavirus Response Act Leave Form (4/13/2020)
- Earnings Codes for Hourly Employees Being Paid But Not Working (4/8/2020)
- COVID-19 Employee Health Information (4/6/2020)
- Civil Service Vacation Leave Accrual Limit (4/6/2020)
- Civil Service Employees Vacation Leave Accrual (4/3/2020)
- Families First Coronavirus Response Act (4/2/2020)
- Continuation of Remote Work (4/1/2020)
- COVID-19 reminder: keep your guard up (4/01/2020)
March
- Families First Coronavirus Response Act (3/27/2020)
- Telecommuting Updates (3/26/2020)
- GEO Leave Time (3/25/2020)
- Governor’s Stay at Home Order and Essential Employees (3/23/2020)
- UIC Hourly Employee Pay Directive (3/20/2020)
- Civil Service Hiring (3/19/2020)
- Department Specific Instructions to Employees (3/19/2020)
- UIC HR and OAE Guidance Regarding Candidate Interviews (3/19/2020)
- UIC HR Operations (3/18/2020)
- Human Resources guidance during COVID-19 (3/15/2020)
- Further Guidance for Managers From UIC HR Regarding COVID-19 (3/13/2020)
Additional Resources
- A link to UIC Today for all updated COVID-19 information: https://today.uic.edu/coronavirus
- Off Campus use of University Equipment (Please select Download Option to complete form)
- UIC HR Telecommuting Agreement
- Centers for Disease Control
- City of Chicago COVID-19 Response
- State of Illinois Coronavirus (COVID-19) Response